You can delete a paycheque, unless one or more of the following conditions exist:

• The Security Preference is set to disallow the deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
• The paycheque was paid via electronic payment or direct deposit
• A Pay Liabilities transaction that includes the payroll liabilities for this particular cheque, was recorded

To delete a paycheque, open the paycheque and then go to the top menu bar and select Edit > Delete Transaction. It is only suggested that you delete a paycheque if it was just processed and you haven't changed any payroll settings since processing it.

If you can't delete a paycheque then you can Reverse the original paycheque The only time you cannot reverse a paycheque is if it references Timesheets.

Delete/Reverse Paycheques Referencing Timesheets

Paycheques referencing Timesheets cannot be Reversed however, they can only be deleted.

If you cannot delete the paycheque first make sure that it is not because of the Security Preference (Setup > Preferences > Security > Transactions CAN'T be Changed; They Must be Reversed).

If the security preference is not checked off and you still can't delete the paycheque (was paid electronically) you can use the method below to reverse the cheque.

Reversing a Paycheque that References Timesheets and Can't be Deleted

If the paycheque references timesheets and was paid electronically, it must be handled as follows:

1. Make a backup of your company file
2. Open the Transaction Journal (Command Centers > Payroll > Transaction Journal)
3. Locate the cheque to be deleted
4. Click the arrow to its left to open the paycheque; note (or print) its details
5. Close this paycheque window
6. Turn off the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...) (uncheck this feature)
   • Please Note! By changing the timesheet preference, all payroll categories will be removed from activity slips within your company file. If you have many payroll categories attached to activity slips, removing the information may take more than a few minutes.
7. Create a paycheque for the employee that matches the paycheque you noted; we'll refer to this cheque as a temp cheque
8. Turn on the Security Preference to disallow deletion of transactions (Setup > Preferences > Security > Transactions CAN'T be changed ...)
9. In the Transaction Journal, click the arrow to the left of the temp cheque just created
10. With the cheque window open, Reverse the cheque (Edit > Reverse Transaction); click Record
11. Turn off (uncheck) the Security Preference (Setup > Preferences > Security > Transactions CAN'T be changed ...)
12. Click the arrow to the left of the temp cheque
13. With the cheque window open, Delete this cheque (Edit > Delete Transaction)
14. Click arrow to the left of the Reversed cheque and edit its memo to indicate reason for reversal, etc.
15. Turn on the Timesheets feature (Setup > Preferences > System > I Use Timesheets ...)
16. Turn on the Security feature if it needs to be on by regulation or company policy