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I Need Payroll

Add payroll to your plan and start paying employees — what's included, what's extra, and where to begin.

If you have employees to pay, a few pieces need to be ready before your first payroll run. AccountEdge handles the payroll itself — calculating pay, taxes, and deductions. Depending on how you pay your employees and how you file your forms, one or two additional services may apply to you:

  • To calculate and run payroll, you need the payroll subscription. It covers unlimited employees and keeps your federal, state/provincial, and local tax tables current.

  • To deposit pay straight into your employees' bank accounts, you'll also want direct deposit. It runs through a merchant account, and the application takes some time to approve — so if you want it working by your first payday, start the application now.

  • To e-file your forms — W-2s, 940/941s, T4s — the Payroll Forms Service handles it. It's a separate annual service you can add anytime from your My Account page. If you file quarterly forms like the 941, you'll want it before your first quarter-end.

One check before you enroll in anything: some subscriptions already include payroll — the Bookkeeper subscription, for example — so take a look at your My Account page before adding it. If you're still choosing your subscription, Which AccountEdge Is Right for You includes the payroll question.

Starting your setup

Once payroll is on your subscription, Setting Up Payroll for the First Time walks you through it in order — enrolling, country setup, tax tables, your employees, and your first run. US and Canadian payroll each have their own setup guide. Everything beyond setup — running payroll, benefits, filing, state and provincial requirements — lives in the Payroll collection.

You don't need your whole company setup finished before starting payroll. You do need your accounts list and your employee cards in place first — payroll builds on them, and both are early steps in Setting Up AccountEdge in the Right Order. Once those exist, payroll setup can run alongside everything else. If you have a payday deadline, work backward from it: tax tables and direct deposit approval are the two steps with wait time built in.

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