Background
This article covers the initial setup of co-payments from insurance companies and also how to manage the payments.
Initial Setup
Initial setup requires creating a Liability, Type Credit Card account called something such as Insurance Payment. To do this:
Go to Lists from the menu bar at the top of the screen
Choose Accounts from the drop-down
Click the Liabilities tab
Click New
Enter a unique number
Enter name
Type is Credit Card
Click OK
Billing the Client
Create an invoice for the client:
Go to Command Centers from the menu bar at the top of the screen
Choose Sales Register from the drop down
Click New Sale
Enter client card
Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
Enter appropriate information
Enter Paid Today (by client) amount
Click Record
This invoice will show in Sales Register, Open Invoices tab
Billing the Insurance Company
Create an invoice for the insurance company:
Go to Command Centers from the menu bar at the top of the screen
Choose Sales Register from the drop down
Click New Sale
Enter Insurance Company card
Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
Enter appropriate information (reference client invoice number)
Use the Insurance Payment, Liability, Type Credit Card account for posting
Click Record
Receiving the Insurance Company Payment
When payment is received from insurance company
Go to Command Centers from the menu bar at the top of the screen
Choose the Sales Register from the drop down menu
Select Open Invoices tab
Highlight the Insurance Company invoice
Click the Receive Payment button in the lower, left-hand area of the Sales Register
Receive Payment, posting to operating bank account or Undeposited Funds
Applying Insurance Payment to Client Invoice
After you received the insurance company payment:
Go to Command Centers from the menu bar at the top of the screen
Choose Sales Register from the drop down
Select Open Invoices tab
Highlight the Client invoice
Click the Receive Payment button in the lower, left-hand area of the Sales Register
Receive Payment, posting to the Insurance Payment account
Click Record